Administration & Accounting Officer

Administrative Support

• Manage the CEO’s office admin-related tasks.
• Manage all other admin-related tasks with the support of the Operations Director.
• Draft related letters and MOUs to ministries, sponsors, and partners when needed.
• Support Operations Director in proposal write-up, donor reports.
• Manage the driver, coordinate deliveries and item collections from partners.

Accounting & Expenses

• Manage accounting data entry, annual auditing, issue annual audited financials.
• Responsible for ensuring all our suppliers are paid on time. Prepare related LPOs.
• Proper and regular archiving of all payment slips, contracts, and related documents.

Human Resources and Personnel

• Keep track of people’s leave and ensure proper backup planning is followed.
• Actively and regularly seek the right profile CVs of potential employees.
• Responsible for ensuring employment contracts for all employees are in order, and with the right approvals (internal and external).
• Follow up with all HR-related tasks and benefits, such as insurance, etc.

Equipment & IT Support

• Ensure all equipment (PCs, printers, phones, etc.) are functioning properly.
• Coordinate with the IT person to ensure no IT-related issues impact regular work.
• Purchase any equipment needed.

Records Management & Archiving

• Responsible for keeping good record management.
• Responsible for ensuring continuous availability of program kits (as per the need).
• Proper filing of all important documents such as sponsorship agreements, MoUs, etc.

Events & Special Projects

• Support Operations Director in event management-related tasks.
• Manage all admin activities related to special projects and events (book flight tickets, hotels, etc.) and coordinate with related parties.

General Supplies & Stationary

• Manage printing press. Support programs team in ensuring all kits are printed and available.
• Purchase all general supplies needed by the team.

Job Details

Preferred Candidate

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